Billing a dealership should not require someone in the office to figure out days later which vehicles were photographed, which received window sticker or Buyers Guide printing, which received a 360 spin, and what that particular dealer was supposed to pay for each service.
With WalkTheLot, the field technician can record the billable work while performing it. From the vehicle in MobileLot, the technician opens Services Provided and selects from the services configured specifically for that dealership.
The dealer, vehicle, service, and configured price are already connected. A tap or two during the actual work can create the billing record the company needs later.
The person standing beside the vehicle usually knows exactly what was just done. That is the best time to record it.
WalkTheLot lets an administrator define the services available to each dealer, including the SKU, description, and price. A dealership might have services such as new-vehicle photography, a used-vehicle photo package, photos with dealer window stickers and FTC Buyers Guides, an exterior 360 spin, prebook photos for vehicles not yet front-line ready, or a label reprint.
Because those services are configured by dealer, the technician only sees the choices that actually apply to the account being serviced. Different dealerships can have different services or different pricing for the same type of work without cluttering the technician's screen with irrelevant options.
Providers can also add non-vehicle-related charges, such as a recurring monthly administration, maintenance, or backend fee, so those account-level charges can be included alongside the vehicle services on the dealer's invoice.
Consider a technician who photographs a used vehicle, prints its dealer window sticker or FTC Buyers Guide, or completes an exterior 360 spin. While still working with that vehicle in MobileLot, the technician can open Services Provided and select the service that was completed.
The list has already been configured for that dealership by an administrator. The technician does not need to remember a price, determine which package applies, or search through a master list containing services that dealer never buys.
The service is recorded against the dealer and the specific vehicle, including identifying information such as VIN and stock number. That gives the company a detailed record of what was performed without asking the accounting office to reconstruct the technician's day afterward.
The billing record starts with the person who actually performed the work.
WalkTheLot keeps service entry simple enough to happen in the field while preserving the detail the office and dealership may need later.
An administrator defines the services available for that dealership, including SKUs, descriptions, and dealer-specific pricing.
The field technician completes the photography, window sticker or Buyers Guide printing, 360 spin, or other configured service while working with the vehicle.
From the vehicle in MobileLot, select one or more services that were actually completed.
The service is associated with the dealership and vehicle so the invoice detail can show which VIN or stock number received which work.
Add non-vehicle-related items such as a monthly administration, maintenance, or backend fee when those charges are part of the dealer's billing arrangement.
Produce an invoice when appropriate or continue accumulating services for dealerships billed weekly, monthly, or on another schedule.
Print the invoice and detailed vehicle-level service list, collect dealership approval when needed, or send the invoice to the provider's main office for accounting.
The field technician is already at the vehicle and knows exactly what was performed. WalkTheLot turns that moment into the beginning of the invoice instead of creating another administrative task for later.
The result is a simple path from completed vehicle service to a detailed dealer invoice, without making technicians become accountants.
An administrator chooses which services are available for each dealership. The technician sees a focused list instead of every service the company offers across every account.
The same service can be priced differently for different dealerships. Pricing is configured with the dealer account rather than left for the technician to remember or calculate in the field.
Services can remain associated with the vehicle that received the work, giving the invoice supporting detail such as VIN, stock number, and services performed.
Per-vehicle services can be billed alongside account-level items such as recurring administration, maintenance, or backend fees, giving the provider one invoice for the different ways the dealership is charged.
A provider can invoice work immediately or allow completed services to accumulate for dealers that are billed weekly, monthly, or according to another arrangement.
MobileLot lets technicians record services where the work happens, while WebLot gives administrators access to the invoices and billing records behind the operation.
An administrator can configure the services appropriate for each dealership, including SKUs, descriptions, and pricing.
One dealer might purchase a 32-photo used-vehicle package. Another might purchase photography together with dealer window stickers and FTC Buyers Guides. Other services might include exterior 360 spins, prebook photos for vehicles that are not yet front-line ready, or a window sticker or Buyers Guide reprint when a replacement is needed.
The technician only sees the services that apply to the dealer currently being serviced, with that dealer's configured pricing.
While working with the vehicle, the technician can open Services Provided and select the work that was completed. Multiple services can be recorded when more than one billable item applies to the same vehicle.
There is no need to keep a separate handwritten list or remember at the end of the day which services were performed on which cars.
The provider can produce invoice detail showing the vehicles associated with the charges, including information such as VIN and stock number and the services performed on each unit.
That detail can also help dealerships that want service expenses associated with individual vehicles rather than receiving only a single unexplained total.
When a provider wants confirmation before leaving the dealership, an authorized dealership employee can sign the invoice through the signature field.
That creates a record that the work and charges were reviewed at the dealership and can help reduce later disagreements about what was performed.
The technician can print an invoice to leave with the dealership when appropriate, or allow additional services to accumulate until the account is ready to be billed.
With a button tap, the invoice can also be sent to the provider's main office email so accounting has a record of the work completed by the field technician for that dealership.
Back-office users can access invoices through WebLot to review, print, modify, and manage the billing records created through the field operation.
The technician gets a fast workflow on the lot while administrators retain the control they need in the office.
WalkTheLot lets your field team record billable services while they are working the vehicle, with dealer-specific services and pricing already configured. From there, you can print, approve, send, accumulate, and manage invoices without reconstructing the day from memory.
See how WalkTheLot connects recurring inventory service, photography, vehicle merchandising, multi-rooftop operations, and field execution with the billing side of a lot-service company.
Related search topics: DEALER INVOICING SOFTWARE FOR LOT SERVICES LOT SERVICE INVOICING SOFTWARE DEALER BILLING SOFTWARE FOR SERVICE PROVIDERS
Explore additional WalkTheLot tools for dealership merchandising, lot services, and window sticker automation.
Related dealership topics covering vehicle merchandising, window labels, and dealership media workflows.
